Inviting team members

Admins invite team members from the Team settings page. Clicking Send invite sends an automated email to the recipient with a link to accept the invitation. For security, that link is never shown in the dashboard — if the email doesn't arrive, use the resend control on the invite's row rather than sending a new invite. The invite appears in the Pending Invitations list until the recipient accepts or it expires automatically after 14 days.

Send an invite

Only Admins see the Invite member button. If you do not see it, your role is not Admin — see Roles and permissions.

Step 1 — Open the Team page

In the dashboard, go to Settings → Team. You will see the current member list and the Role permissions card.

Step 2 — Click Invite member

The Invite member button is in the top right of the Team page header. It opens the Invite team member dialog.

Step 3 — Enter the email and pick a role

Type the recipient's email address and choose Admin, Member, or Viewer from the role dropdown. See the capability matrix for exactly what each role can do. Member can view reviews; they cannot configure repository settings, change organization settings, manage members, or change notification settings. To change someone's role after they have joined, use the Change role option in the three-dot action menu on their row (see Roles and permissions).

Step 4 — Click Send invite

Click Send invite to submit the dialog. The new invite appears in the Pending Invitations list with the recipient's email, the inviting admin, the role badge, and an Expires date.

ADO Pilot has three organization roles. The Role permissions card on the Team settings page in the dashboard shows each role's description.

• Admin — Full access to all settings, billing, team management, and repository configuration.
• Member — Can view reviews. Cannot configure repository settings, change organization settings, manage members, or change notification settings.
• Viewer — Read-only access to review history and repository status. Cannot change settings.

How long invites last

Pending invites expire 14 days after they are sent. After that, the invite expires automatically and the invite link no longer works. Send a fresh invite if the recipient missed the window.

Duplicates and conflicts

If you invite someone who is already a member of your org, or whose invite is already pending, ADO Pilot tells you and does not create a duplicate. For a pending invite, use the resend control on that invite's row rather than sending a new one.

If you expected someone to receive an invite and they did not, check the Members and Pending Invitations lists on the Team page.

Cancel a pending invite

In the Pending Invitations list, click the Cancel invitation icon (the red circled ✕) on the invite row, then confirm in the Cancel invitation? dialog. Once confirmed, the invite is deleted. If the recipient later opens the invite link, the link no longer resolves to a valid invite and they cannot join the org through it.

There is no undo. Send a new invite if you cancel by mistake.

What the recipient sees

The recipient receives an email with a link to the dashboard's invite-acceptance flow. They open the link, accept the Terms of Service and Privacy Policy, set a password (or continue with Microsoft SSO if your org has it enabled), and verify a one-time code emailed to the same address before the invite completes. Once accepted, they appear in the Members list with the role you selected, the invite is removed from Pending Invitations, and they can sign in.